QuickBooks Online Compared To Desktop Version

QuickBooks Online vs. Desktop: The Facts

When exactly do you know which of QuickBooks product to go for? Let’s look at the facts. Where do the products differ? Where do they excel?


QuickBooks Desktop Advantages

Keep in mind that the features below are a mix of features supported in QuickBooks Premier and Enterprise, and  Pro.

Data Entry:

  • Price Levels
  • Create Invoices in Batch
  • Billing Rate Levels
  • Batch Enter Transactions

Job Costing:

  • Progress Invoicing/Billing
  • Job Costing Module and Reports (Estimate vs. Actual reporting)
  • Mileage Tracking
  • Change Orders on Estimates
  • Markup Column on Estimates


  • Industry Specific Reporting
  • Business Planner, Forecasting, Balance Sheet by Class
  • Better Report Header and Footer Customization
  • Desktop offers industry-specific features for businesses that fall into one of the following industries: General Business, Contractor, Manufacturing & Wholesale, Professional Services, Retail & Nonprofit. QuickBooks Online does not offer industry-specific features.


  • Average Cost Inventory Valuation Method
  • Set and Maintain Inventory Reorder Points
  • Receiving Partially Against Purchase Order
  • Sales Orders
  • Availability to Promise
  • Build Assembles or Manufacturing Features
  • Unit of Measure


  • Backup and Restore Feature
  • Condense File
  • Period Copy
  • Client Data Review tools
    • Fix Unapplied Payments and Credits
    • Clean-up Un-deposited Funds
    • Fix Sales Tax
  • QuickBooks Statement Writer


QuickBooks Online Advantages

Below are the features supported by QuickBooks Online that you can’t find in any version of QuickBooks Desktop:

  • Automatically schedule and send transactions
  • Attach documents, images, signatures & more to transactions using mobile device, or upload on your computer
  • Use Audit Log to review actions and track changes over time
  • Track by Location in addition to (or instead of!) by Class and choose from multiple location labels
  • Relabel your customers if you call them something else! (7 options to choose from)
  • Bank Transactions download automatically each night. You can also “Undo” (and in batch) an added, matched, or excluded transaction within the banking tool
  • Custom Banking Rules can be made to split by $ or % and you can assign class/location within a rule
  • Bank rules can be set to Auto-add to register
  • Unlimited time tracking and reports only users
  • Delayed Charges Credits to create non-posting transactions that you can bill for or apply later
  • Journal Entries can have multiple AR/AP lines
  • Set up multiple budgets per fiscal year
  • Use Management Reports to build a presentation ready package of reports from cover page to end-note
  • Seamless integration with 3rd party apps

Whether you decide to purchase QuickBooks Desktop for its extensive inventory tracking capabilities or QuickBooks Online for its ease of use, you won’t regret it. QuickBooks Desktop and QuickBooks Online are both great products that millions of small business owners rely on everyday to keep track of their day to day finances.



For more information on how we can help you choose the right QuickBooks product, call us on  09092942048, 08175420054 or SEND us your request: info@magnetgroupng.com

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